It’s always a good feeling having a productive day at work.

On a good day, you head into the office with a vague sense of what needs to be accomplished and you get everything done.

On a bad day, that first email you read turns into a two-hour problem solving session, leaving you wondering where your day has gone.

You can have the best intentions for what you’re planning to achieve in your working day but sometimes the daily flurry of activity pushes all thoughts of that out the window. That vague list you had in your head in the morning is suddenly non-existent.

At the end of the day, it all comes down to planning and organization. What gets done today, tomorrow and next week is ultimately going to affect the big picture, whether you’re organizing an event or just trying to successfully run your business.

Daily planning can make a huge difference when you’re trying to manage your precious time. Read these three best practices for a more productive day:

Best Practice #1: Break big tasks down to smaller steps

Sometimes you feel like you have to get everything done in one go. Most actions or tasks are usually made up of smaller steps. Identify each step that needs to be taken to complete your task and schedule them into your calendar.

Make sure you assign time to these steps during your daily planning so you know that every day you’re gradually getting the task done.

Best Practice #2: Start every day with some planning

It’s always a good idea to come into work a little earlier just to do some planning and organization for your day. When you head into work without a good idea of your priorities it’s easy to get sidetracked.

Make a list of your daily tasks before you read your emails or talk to anyone so you know what needs to be prioritized.

Best Practice #3: Evaluate your progress

When you’re planning out your day, go back over your previous days and evaluate your progress. What took longer than you thought? What other steps need to be scheduled? What needs to be carried over to next week?

Evaluating organizes your brain so you can adjust schedules to accommodate for things that might take more or less time. The more you do this; you’ll have a better gauge of where your time is going.

Sometimes you can plan meticulously and everything can still go out the window. But when you’re planning on a daily basis, you’ll know exactly where you’re at when you finally get back to your plan. Follow these best practices for daily planning and get on top of your workload!

If you want to take a look at more helpful tips and tricks to get organized and productive, visit us a Project Manager.com. You can also take a free 30-day trial of our Project Management Software.

How to Plan for a Productive Day 1

Leave a Reply

Your email address will not be published. Required fields are marked *